With Windows 10’s EOL (end of life) scheduled for October 14, 2025, it may seem like there’s plenty of time to prepare. But if you wait too long, you could end up scrambling for a solution as the deadline approaches.

What It Means for Your Business and How to Prepare

Understanding what is at stake and how to plan now can save your business from unexpected downtime, security issues and potential workflow disruptions.

What Does “End of Life” Mean for Your Business?

When Microsoft declares a version of Windows “end of life,” they stop providing security patches and updates for that version of software. While this might seem like a problem for tech enthusiasts, it is a much bigger deal for businesses, both big and small. If you keep on using the same outdated software, new security vulnerabilities and exploits will never be fixed, leaving your systems at a huge risk.

Microsoft has raised the hardware requirements for Windows 11, which means some of your existing computers might not be compatible with the new operating system. This could lead to disruptions to daily workflows or even unexpected downtime if your business is not properly prepared.

Conduct an IT Audit: Get to Know Your Current Setup

Before you start thinking about upgrading, take a step back and conduct a comprehensive IT audit. Knowing what hardware and software your business relies on will give you a clear picture of what needs attention before Windows 10 hits its EOL date.

1. Hardware compatibility. Start by identifying your current hardware. Some older computers might not meet the strict requirements for Windows 11. For example, Windows 11 requires specific CPU’s (generation 8 or above) and a TPM 2.0 (Trusted Platform Module). Many systems that run Windows 10 ok may be incompatible with Windows 11. Thus, it might be time for an upgrade.
2. Software compatibility. Some of the software your business uses might not work on Windows 11. Some legacy programs could encounter issues or be outright unsupported. Review the software you rely on daily and check for compatibility with Windows 11. If certain software needs an upgrade, it is best to know beforehand rather than waiting until the last minute.
3. Prioritise what is most important. Once you know the specs of your current hardware or software, you will need to prioritise what needs to be upgraded first. The most essential tools for running your business should be at the top of your list. Hardware that impacts productivity or mission-critical software should also be updated ahead of less important systems.

Estimate Hardware and Software Costs

When you begin your audit, keep track of any items that will need to be upgraded. Whether it is new laptops, desktops or licenses for software that works with Windows 11, you will need to factor in those costs as part of your planning.

Hardware upgrades. Yes, your current computers may be able to be upgraded but due to the age of those systems it may be better to look at replacing those systems. This can be a significant investment, so plan for this ahead of time so it does not become a surprise.

Software upgrades. If your business depends on specific software, check if the latest versions are compatible with Windows 11. In some cases, you might need to upgrade your software to continue using it after the transition.

Both hardware and software upgrades can be costly, so budgeting these changes early will help keep your business prepared financially.

Create an Update Schedule to Minimise Downtime

Upgrading your operating system takes time, and doing it all at once could result in unwanted downtime. To avoid interruptions to your business, create an update schedule that minimises disruptions.

Consider the best time to upgrade. Which hours or days are least busy for your business? By upgrading systems during these low-traffic times, you can avoid having to shut down important systems during peak business hours.

You might need to plan for staggered updates if your business uses many systems. This way, not all computers will be unavailable at the same time, and you can at least keep part of your team up and running throughout the transition.

Account for Employee Training

Windows 11 has a slightly different user interface compared to Windows 10. Your team will need some time to adjust to these changes, especially if any of your business-critical software was upgraded or replaced in the process.

Plan for training time. Schedule time for your employees to get comfortable with the new system and any updated software. This will ensure that they can return to work efficiently after the upgrades are complete.

Training will help your team avoid frustration, reduce downtime and get back to being productive as quickly as possible.

Let Us Handle the Transition for You

While the deadline for Windows 10 support might seem far away, it is not too early to start planning your upgrade to Windows 11. By conducting an IT audit, estimating costs, creating an upgrade schedule, and factoring in training time, you can make this transition smoothly and minimising any disruptions to your business.

You do not have to do this alone though. As a technology service provider (TSP), we specialise in helping businesses such as yours navigate these kinds of transitions. We can guide you through every step of the process, from evaluating your hardware and software needs to training your staff. Let us take the stress out of upgrading to Windows 11 so you can stay focused on running your business.

Contact us today, and let’s start planning your smooth transition to Windows 11!